Position Type
Permanent Part Time
Salary
$39,779 to $44,563 per annum (based on 42 hours per fortnight), plus superannuation. Appointed salary in this range will be based on skills, qualifications and experience
About us
At Hornsby Shire Council, we offer more than just a job. We are a community where everyone plays a vital role in creating a positive culture while delivering meaningful work with a real impact. We are inclusive and flexible and champion your professional growth. Join us in building our Shire for the future and be part of a team that values your individuality and empowers you to contribute to something greater. Check out our employee value proposition and what it is like to work at Hornsby Shire Council.
About the role
Your new role will involve providing high-quality administrative and operational support to the Building Services team within Infrastructure Operations. Working as part of the Infrastructure and Major Projects Division, you will play an important role in supporting the delivery of building maintenance, service coordination, procurement, records management, customer requests, reporting, and day-to-day administrative functions.
This position will support the effective operation of Building Services by assisting with the coordination of work requests, maintaining accurate records, preparing documentation, processing invoices and purchase orders, supporting meetings and action tracking, and liaising with internal and external stakeholders. You will also contribute to improved administrative processes, consistent recordkeeping, and timely communication across the team.
The role requires a proactive, organised and customer-focused approach, with the ability to manage competing priorities, support operational staff, and maintain strong attention to detail. You will work collaboratively with team leaders, supervisors, trades staff and other Council teams to help ensure Building Services functions are delivered efficiently, professionally and in line with Council’s values of Serve, Trust, Respect and Innovate.
Position requirements
- Relevant qualifications in secretariat, business studies or equivalent/or proven experience in a similar role
- Demonstrated high level of administrative experience with proven accuracy and attention to detail.
- High level of discretion and sound judgement with confidential information.
- Demonstrated ability to work independently and as part of a team.
- Good oral and written communication skills
- Ability to work with high work rate and volumes with high quality attention to detail.
- Good interpersonal skills with an approachable and helpful personality.
- Good working knowledge in the use of Microsoft Office, Trim CRM, Kronos, Pathways, Fresh Service, Bookable, Asset Management Software etc.
- Good critical thinking skills.
- High organisation and time management skills.
- Good knowledge in electronic business support applications (InfoCouncil).
- Good knowledge in Record Management Documentation (TRIM)
- Familiar with engineering and infrastructure terminology and outdoor work environments.
- Local Government Experience (desirable)
About you
We are seeking a person with strong communication skills and a high level of customer service. You will have strong organisational and computer skills and have excellent attention to detail.
Benefits of working with us
We offer more than just a job, we understand the importance of a work-life balance and are proud to offer a range of benefits:
- Flexible working opportunities, such as 9-day fortnight for full time permanent and temporary fixed term employees, hybrid work arrangements, part time and job share work opportunities
- Generous leave provisions, including:
- Long Service Leave after 5 years (transferable between Councils)
- Parental Leave (up to 24 weeks)
- Health & Wellbeing Leave
- Employee Health and Wellbeing Program, as well as Fitness Passport and annual flu vaccinations
- Employee Assistance Program
- Professional Development Opportunities
- Employee recognition scheme
- Motor vehicle novated leasing and salary sacrifice opportunities
- Social Club
- Long Service Awards
For more information and to apply
Please visit our website
Applications Close: 11:30pm 27 May 2026