Library Administration Officer

City of Ryde Full Time Permanent 30/05/2024
  • Rewarding and varied role
  • Workplace benefits include regular Rostered Day Off and uniform
  • Work in a friendly and supportive environment
About Us

City of Ryde, just 12 kilometres from Sydney CBD, is a place of unique lifestyle and opportunity. It is home to an engaged and culturally diverse community of around 130,000 people, and a strong and growing Smart City economy including more than 13,000 local businesses, Macquarie Park, world-class hospitals, and a leading university. All balanced with beautiful bushland, riverfront parks, open spaces, and sport facilities.

Our council delivers a broad range of services, projects, programs, and events. We are actively committed to innovation, sustainability, resilience and providing exceptional customer experiences, and this relies on attracting and keeping great people. We offer a range of benefits, including flexible work arrangements, health and wellbeing programs, a learning and development program including study support, and a reward and recognition program.

About City of Ryde Libraries

City of Ryde Libraries comprises of five branches at Ryde, West Ryde, North Ryde, Eastwood, Gladesville as well as a significant online library. Our libraries are places of social inclusion where members of our community borrow items for leisure and lifelong learning, learn about new technology, participate in activities, attend children's and adults programs, and using our spaces for studying. They are lively, busy places and serve a culturally diverse customer base.

About the Role

As the Library Administration Officer, you will be crucial in supporting our Library Services Leadership Team and five library branches through the coordination of a range of administrative tasks: from managing correspondence, maintaining databases and ensuring sound records management practices, organising meetings and team workshops, handling cash reconciliations and processing invoices. You'll also work in our Library Branches to perform desk and shift supervisor duties as required.

This position is perfect for a proactive individual who enjoys a diverse and dynamic work environment, making a meaningful impact on our community. The Library Administration Officer is integral to the delivery of a high quality and accessible library service to the City of Ryde Community and is a rewarding and varied role.

Core Hours: Monday to Friday 8:45am to 5:00pm. This role includes working one evening shift (12:45pm to 9:00pm) approximately every 3-4 weeks.

About You

We are looking for a highly organised and detail-oriented individual who excels in a dynamic team setting. You are someone who takes initiative, has a strong sense of responsibility, and is committed to delivering exceptional administrative support to both colleagues and patrons of the Library Services. Your excellent communication skills and ability to multitask will enable you to manage the diverse demands of this role effectively.

In addition, you will also have:
  • Certificate III in Business Administration and/or equivalent experience in a fast-paced administration role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Demonstrated ability to identify and resolve issues promptly and effectively
  • Excellent verbal and written communication skills
  • Demonstrated commitment to quality customer service
  • Ability to work as part of a team and independently with minimal supervision
  • Excellent organisational and time management skills with ability to prioritise and schedule own work
  • Previous experience working in a Library Branch Service is highly desirable
Please note: This is a Child Related position and employment is subject to verification of the Working With Children Check status. The cost of obtaining a WWC clearance is at the applicant's expense.

Please note: In line with Council's COVIDSafe Workplace Policy & Procedure all staff are required to be vaccinated against COVID-19.

Your commencing annual salary will range from $66,841 to $76,168 + 3.5% increase from July 2024 + Superannuation, dependent on your experience and qualifications.

Culture & Benefits
  • Commitment to providing opportunities for work/life balance
  • Work 37.5 hours and enjoy a rostered day off approx. every 3 weeks
  • Long service leave after 5 years, then accrued monthly
  • 18 weeks paid parental leave (for eligible employees)
  • 3 extra grant days at Christmas to ensure you have time to enjoy the holiday
  • Uniform provided
  • Annual performance reviews and Award increases
  • Opportunity to sign up as a fitness passport member
  • Various health & well-being initiatives (i.e. flu vaccinations, etc.)
How to apply

Please ensure you give full answers to the online application questions, showcasing your abilities and experience. Your answers, in conjunction with your resume, will determine if you are invited to an interview.

Please note you do not need a "password" to use our on-line application system, however you have the option save and return to your application prior to the closing date. In addition to answering the online questions, this position requires you to attach your Resume to complete the application process. Please note, you are not required to submit a cover letter or a statement addressing selection criteria.

Closing Date: Thursday, 13 June 2024 at 11:30pm

If you would like to know more, please see the position description or contact Kathleen Allen on 0434 884 267 for a confidential discussion.

City of Ryde is committed to Equal Employment and Child Safety